Monday, 23 November 2015

Empower Your Writing: Transform the Passive Voice

Tell a writer that he should avoid the passive voice in writing, and he’ll usually agree – although the passive voice is perfectly acceptable grammatically.

Most writers know that the sentence, “The cow jumped over the moon” is better than “The moon was jumped over by the cow.” However, if you check a few documents with Grammarly’s Add-in for Microsoft Office Suite, you’ll see that this ghost continues to haunt. Even veteran writers have a problem with the passive voice on occasion.

But, why?

Active voice involves writing that jumps off a page and immediately grabs a reader’s interest. Let’s look at a breakdown of passive vs. active voice (and how to switch between the two) for a better understanding:

What is an Active Sentence? Active sentences have a subject that directly performs the action of the sentence. For example: “He washed the dishes.” The subject of the sentence, the pronoun “he,” directly performs the action, “washed.”

What is a Passive Sentence? Passive sentences switch the direct object and the subject, allowing the subject to receive an action passively. For example: “The dishes were washed by him.” Here, the pronoun, “him,” takes a back seat to the target of the sentence. It is also important to notice that the verb, “washed,” got a bit longer. It turned into “were washed.” File this away in your mind for a moment. Sentence length and complexity are lures that often hook us into the regular use of passive voice.

What are “To Be” Verbs? Many times, it is the “to be” verb that alerts us to a passive voice sentence. Watch out for phrases like “have been,” “will have,” and “are being.” Although not universally the case, they often point to the use of passive voice in a sentence.

Why Use Active Voice? Active voice makes our writing more exciting and energetic. It snags a reader quickly and encourages him to continue reading. Active voice sentences are also easier to read, so using active voice broadens your audience. Finally, passive sentences are usually wordy. Active voice provides us with succinct and precise writing.

How Do You Change a Sentence from Passive to Active? Once you’ve spotted a passive sentence, changing it to active is fairly easy. Turn the direct object of the sentence into the subject. Change the form of the verb used in the sentence, and then remove any unneeded prepositional phrases, simply by removing the preposition.

Passive sentence: Yesterday, the job was completed by her.

Make “her/she” the subject, and move the object, “job.” Then, discard the preposition “by,” and move “yesterday.”

Active sentence: She completed the job yesterday.

Passive sentences can be far more complex, but the basic solution to transforming them into active voice is the same.

The Trap: Sentence complexity is the basic trap that usually locks our writing into passive voice. Often our sentences need to be complex, due to a complicated thought or a stylistic choice. However, the passives can slip in whenever complexity becomes a necessity.

Don’t make the mistake of thinking that active sentences have to be simple. They do not. This insidious illusion often summons the passive voice. Let’s look at a complex sentence expressed in passive voice that can be changed to active.

Complex passive sentence: Before they left for the theatre, a pearl necklace with silver beads was given to Sally by her husband Joe.

Using the simple solution of switching the direct object and the subject works here too. Remember to remove the unnecessary preposition, “by.” The only extra step involves moving around the clauses, and this sentence becomes active.

Complex active sentence: Joe gave his wife, Sally, a pearl necklace with silver beads before they left for the theatre.

If you want much more immediate and dynamic writing, it is best to use active voice. Aside from academic use, passive voice rarely makes for sparkling prose.

How do you insure that your writing falls into the active category? The solution is simple: active voice has to become a habit. Write with it every day, and do so consciously. Whenever you see a passive sentence slip into your writing, change it to active. Soon you’ll find that your passive sentences begin to fade as your active voice naturally emerges.

Thursday, 19 November 2015

What’s the Most Irritating, Enraging Work Communication Habit?

Ah, March Madness. Every year, this season reminds college basketball lovers to root for the underdog, try their hand at predicting tournament results, and believe in their team. Similarly, our March MADness tournament to choose the worst work habit has had some upsets, a few underdogs, and ultimately, one champion. If you voted in one or more of the polls, thank you! Your voice has been heard. Here are the highlights of the search for the worst office pet peeve.

The Conference Champs

If you recall, we originally had four conferences defining the common areas where your coworkers may annoy you: work chat, email, phone calls, and in person. We had some tough competitions both in the first round and in the Not-So-Sweet 16 between these contenders, but here were the worst pet peeves for each medium.

The Worst Chat Crime: Emoji Overload

��������☠️ These people like to send a string of seemingly useless emojis in work chat, especially in public channels. While they may think it’s cute, it actually shows they have nothing to say.

The Worst Email Fail: Autonotification Email Hell

Autonotifications are sent automatically when someone updates a task, project, or chat. In the best-case scenario, these autonotifications can be batched, but usually your inbox gets swamped by minor updates to various channels. Is it really necessary to know that someone left a chat? Rarely.

The Worst Call Catastrophe: Background Noise Nuisances

We’ve all joined a call where the other participants sounded like they were either in an echo chamber, a wind tunnel, or the middle of Times Square. Nobody likes those calls, and nobody likes distracting background noise.

The Worst IRL Irritation: “Well, actually . . .”

This phrase is the hallmark of a know-it-all. With a penchant for perfection and an inability to filter relevant details from irrelevant ones, these people never miss an opportunity to correct or clarify themselves and others.

The Ultimate Champion: Background Noise

According to our followers, background noise on phone or video calls is the worst work communication offense. And we have to admit, it’s pretty obnoxious to hear microphone feedback, talking, crunching, beeping, traffic, or much of anything on a call.

Now that we’ve identified the worst office crime, where do we go from here? Check back in the coming weeks and months to learn how to avoid background noise, CC faux pas, and other behaviors our followers have identified as obnoxious.

What do you think of this champion? Let us know your thoughts (and feelings) in the comments below.

Reddit Politics Writing Breakdown: The Right and Left Are Closer Than You Think

When it comes to language, it turns out that conservatives and liberals are more alike than you might think. The intrepid Grammarly team delved into the unfiltered political maelstrom on Reddit to get a look at how the Trump and Clinton subreddit communities write when they discuss the 2016 U.S. presidential election online. We used the Grammarly app’s powerful algorithms and new political correctness checks to find out not only how many spelling, grammar, and punctuation errors each camp made but also how often the software flagged their language as politically incorrect.

#NoFilter

In 2015, we took a lighthearted look at the presidential primaries, ranking the leading candidates by how well their supporters wrote about them on the candidates’ official Facebook pages. Now that Clinton and Trump have been officially nominated by their respective parties, we decided to peer into a less moderated community where the members, not the campaigns, direct the conversation. The differences were stark. For one thing, Redditors write significantly better than Facebook users. On Facebook, Hillary Clinton’s supporters made 6.3 errors per 100 words; Trump’s were twice as error-prone at 12.6. By contrast, Clinton’s Reddit supporters made just 1.82 errors per 100 words with Trump’s following close behind at 2.10.

In an unfiltered setting, Trump supporters weren’t daunted by having to add a dollar to the virtual swear jar. They used profanity 135% more often than Clinton’s supporters. Grammarly’s soon-to-be-released political correctness checks for people who want to make their writing more inclusive also got a workout in r/The_Donald. These checks analyze text for language that may be considered sexist, racist, ableist, or non-inclusive in other ways. Trump’s supporters used politically incorrect terms 88% more often than Clinton’s.

To share this infographic on your website, copy-paste the following embed code:

Trump’s and Clinton’s Reddit Supporters Are More Alike Than Different

As we analyzed the data, one surprising discovery emerged—Trump and Clinton supporters share much in common. Not only do both sides write well, but they also care about similar issues. Foreign policy ranked as the number one topic for the Clinton subreddit and came in at number two for Trump. Both sides frequently asked the question “Who’s supporting him/her?” and both thought that the other candidate could bring about “America’s demise.” Clinton supporters see Trump’s campaign as “shameful” and “offensive,” while Trump supporters believe Clinton to be “crooked” and “corrupt.”

Trump supporters were unique in one aspect: they’ve created their own lingo. “Cuck-” was an oft-used prefix (Cuckington Post, Cuckbook, CuckKaine). MAGA (an acronym for Trump’s ubiquitous “Make America Great Again” slogan) was the fourth most commonly repeated bit of jargon. Even Pokemon played a role. Coming in third was Trigglypuff, a play on the slumber-inducing Pokemon, Jigglypuff, and the word “trigger,” used in the context of something with the potential to cause anxiety. (Example: “She should pick Trigglypuff as running mate. Quality attracts quality.”)

Commonly Confused Words

Redditors stumbled on some common English language mistakes, mixing up words like then and than and using the wrong form of too or to. They struggled with frequently confused compound words like everyday/every day and anymore/any more. The Grammarly blog could help them (or anyone else) amp up their writing skills. Here are just a few recommendations:

  • Apostrophe Mistakes
  • Then / Than
  • Too / To
  • Everyday / Every Day
  • Anymore / Any More

Although our study is a playful take on the language people use in discussion forums like Reddit, written communication skills will always be essential to how we understand each other in the online world. Clear communication is even more important when the political stakes are high, as they are in an election year. By keeping their writing mistakes to a minimum, Redditors seem to be on the right track.

Tuesday, 17 November 2015

Top 30 Commonly Confused Words in English

Everyone knows the problem with spell-check: your word might be spelled right, but it may be the wrong word. English is full of confusing words that sound alike but are spelled differently. It’s also full of words that share similar (but not identical) meanings that are easy to misuse. Below are some of the most commonly confused and misused words in English.

Here’s a tip: Looking for a specific pair of commonly confused words on this page? Use ctrl+F or command+F to search the page quickly.

Advice/Advise Advice is a noun: Chester gave Posey good advice. Advise is a verb: Chester advised Posey to avoid the questionable chicken salad.

Affect/Effect Affect is usually a verb: Chester’s humming affected Posey’s ability to concentrate. Effect is usually a noun: Chester was sorry for the effect his humming had. If you find yourself stumped about which one to use in a sentence, try substituting the word “alter” or “result.” If “alter” fits (Chester’s humming altered Posey’s ability to concentrate), use affect. If “result” fits (Chester was sorry for the result his humming had), use effect.

Among/Amongst Among is the preferred and most common variant of this word in American English. Amongst is more common in British English. Neither version is wrong, but amongst may seem fussy to American readers.

Among/Between Among expresses a collective or loose relationship of several items: Chester found a letter hidden among the papers on the desk. Between expresses the relationship of one thing to another thing or to many other things: Posey spent all day carrying messages between Chester and the other students. The idea that between can be used only when talking about two things is a myth—it’s perfectly correct to use between if you are talking about multiple binary relationships.

Assure/Ensure/Insure Assure means to tell someone that something will definitely happen or is definitely true: Posey assured Chester that no one would cheat at Bingo. Ensure means to guarantee or make sure of something: Posey took steps to ensure that no one cheated at Bingo. Insure means to take out an insurance policy: Posey was glad the Bingo hall was insured against damage caused by rowdy Bingo players.

Breath/Breathe Breath is a noun; it’s the air that goes in and out of your lungs: Chester held his breath while Posey skateboarded down the stairs. Breathe is a verb; it means to exhale or inhale: After Posey’s spectacular landing, Chester had to remind himself to breathe again.

Capital/Capitol Capital has several meanings. It can refer to an uppercase letter, money, or a city where a seat of government is located: Chester visited Brasίlia, the capital of Brazil. Capitol means the building where a legislature meets: Posey visited the cafe in the basement of the capitol after watching a bill become a law.

Complement/Compliment A complement is something that completes something else. It’s often used to describe things that go well together: Chester’s lime green boots were a perfect complement to his jacket. A compliment is a nice thing to say: Posey received many compliments on her purple fedora.

Disinterested/Uninterested Disinterested means impartial: A panel of disinterested judges who had never met the contestants before judged the singing contest. Uninterested means bored or not wanting to be involved with something: Posey was uninterested in attending Chester’s singing class.

Defence/Defense Defense is standard in American English. Defence is found mainly in British English.

Emigrate/Immigrate Emigrate means to move away from a city or country to live somewhere else: Chester’s grandfather emigrated from Canada sixty years ago. Immigrate means to move into a country from somewhere else: Posey’s sister immigrated to Ireland in 2004.

E.g./I.e. These two Latin abbreviations are often mixed up, but e.g. means “for example,” while i.e. means “that is.”

Empathy/Sympathy Empathy is the ability to understand another person’s perspective or feelings. Sympathy is a feeling of sorrow for someone else’s suffering. A sympathizer is someone who agrees with a particular ideal or cause.

Farther/Further Farther refers to physical distance: Posey can run farther than Chester. Further refers to metaphorical distance: Chester is further away from finishing his project than Posey is.

Flaunt/Flout Flaunt means to show off: Chester flaunted his stylish new outfit. Flout means to defy, especially in a way that shows scorn: Posey flouted the business-casual dress code by wearing a tiara and flip-flops.

Gaff/Gaffe A gaff is a type of spear or hook with a long handle: Chester completed his sailor costume with a gaff borrowed from his uncle’s fishing boat. A gaffe is a faux pas or social misstep: Posey made a gaffe when she accidentally called Chester by the wrong name.

Gray/Grey Gray is the standard American English spelling. Grey is the standard British English spelling.

Historic/Historical Historic means famous, important, and influential: Chester visited the beach in Kitty Hawk where the Wright brothers made their historic first airplane flight. Historical means related to history: Posey donned a historical bonnet for the renaissance fair.

Imply/Infer Imply means to hint at something without saying it directly: Chester implied that Posey was in trouble, but he wouldn’t tell her why. Infer means to deduce something that hasn’t been stated directly: Posey inferred that Chester was nervous about something from the way he kept looking over his shoulder.

It’s/Its It’s is a contraction of “it is”: Posey needs to pack for her trip because it’s only two days away. Its is a possessive pronoun that means “belonging to it”: Chester is obsessed with both the book and its author.

Lay/Lie To lay means to put or to place. One way to remember this is that there is an a in both to lay and to place: Posey will lay out her outfit before she goes to bed. To lie means to recline. One way to remember this is that there is an e in both to lie and to recline: Chester will lie down for a nap. Be careful, though. The past tense of to lay is laid: Posey laid out her outfit. The past tense of to lie is lay: Chester lay down for a nap over an hour ago.

Lead/Led Lead, when it rhymes with “bed,” refers to a type of metal: Posey wore a lead apron while the dentist X-rayed her teeth. Led is the past tense of the verb to lead, which means to guide or to be first: Chester led the way.

Learned/Learnt Learned is standard in American English. Learnt is standard in British English.

Loose/Lose Loose is usually an adjective: Posey discovered that the cows were loose. Lose is always a verb. It means to misplace something or to be unvictorious in a game or contest: Chester was careful not to lose his ticket.

Principal/Principle Principal can be a noun or adjective. As a noun, it refers to the person in charge of a school or organization: Posey was called into the principal’s office. As an adjective, it means most important: The principal reason for this meeting is to brainstorm ideas for the theme of Chester’s birthday party. A principle (always a noun) is a firmly held belief or ideal: Posey doesn’t like surprise parties as a matter of principle.

Inquiry/Enquiry Inquiry and enquiry both mean “a request for information.” Inquiry is the standard American English spelling. Enquiry is the British spelling.

Stationary/Stationery Stationary means unmoving: The revolving door remained stationary because Posey was pushing on it the wrong way. Stationery refers to letter writing materials and especially to high quality paper: Chester printed his résumé on his best stationery.

Than/Then Than is used for comparisons: Posey runs faster than Chester. Then is used to indicate time or sequence: Posey took off running, and then Chester came along and finished her breakfast.

Their/There/They’re Their is the possessive form of “they”: Chester and Posey took their time. There indicates a place: It took them an hour to get there. They’re is a contraction of “they are”: Are Chester and Posey coming? They’re almost here.

To/Too To is a preposition that can indicate direction: Posey walked to school. She said hello to Chester when she saw him. To is also used in the infinitive form of verbs: Chester waited until the last minute to do his homework. Too is used as an intensifier, and also means “also”: Posey waited too long to do her homework, too.

Toward/Towards Toward is standard in American English. Towards is standard in British English.

Who’s/Whose Who’s is a contraction of “who is”: Who’s calling Chester at this hour? Whose is a possessive pronoun that means “belonging to [someone]”: Chester, whose phone hadn’t stopped ringing all morning, barely ate anything for breakfast.

Monday, 16 November 2015

How Do I Show Emphasis in a Sentence

If you need to emphasize a word or a particular fact in a sentence, you can use italics to stress it. That said, italics and other font changes lose their impact if overused. It is best to use such devices sparingly and rely on strong writing and strategic word placement to get your point across.

Before the advent of word processing, it was common to underline words to show emphasis. You can still use underlining in your writing and be correct.

Why did you give Sara the sandwich with mustard on it? That was Casey’s sandwich.

Italics, however, are the more current—and more elegant—way to emphasize a word or phrase.

There are fewer than five thousand Black Rhinos left on the African continent today.

At last, he saw the face under the cloak’s hood. It was her.

Italics can be useful to emphasize a few words at a time and can be especially helpful if a single word is stressed, as in the examples above. But when overused, too many font changes can confuse and overwhelm the reader; in the world of the written word, it is “shock and awe.”

Emphasis Through Strategic Word or Clause Placement

When your aim is to point the reader toward key facts and phrases, using introductory adverbs and adverb phrases can be very effective. Some examples of these are especially, particularly, most importantly, and above all. Other adverbs work well in the introductory position too. In the example below, you will see what a difference word position can make in a sentence: the first iteration sounds almost casual in tone compared to the second.

He emerged from the vanguard unscathed, remarkably.

Remarkably, he emerged from the vanguard unscathed.

Repetition of a phrase can also have a compelling effect in your writing, rhythmically underscoring the essence of your key message.

How could he ask which of them I truly loved? It was him. It had always been him.

Another method of emphasis in a series of sentences is the placement of a short, emphatic sentence to “punctuate” a crucial point and even add an element of drama.

Jim decided to find out if playing frisbee in a glass factory was a bad idea. It was.

Use With Caution: Boldface, Capitals, and Exclamation Marks

Boldface fonts can be used sparsely to draw attention to words or short phrases, and are most often seen in business writing. Using boldface for emphasis is not appropriate for academic writing.

Smoking is not permitted in the workplace.

A draft must be submitted three days before the publication deadline.

“All caps” writing is rarely warranted, and if you use capitals too often, your paragraphs will appear silly and chaotic. In electronic communications, it can even be perceived as shouting.

A draft must be submitted THREE DAYS BEFORE THE PUBLICATION DEADLINE.

Some people may actually be offended by the style of the above example. Therefore, use all capitals very sparingly (and never in academic writing).

“BE CAREFUL!” I cried.

Similarly, exclamation marks certainly have a place in English writing, but they are too often abused. They can be used effectively in fiction and informal writing, but you should avoid them in business and academic writing. Using an exclamation point implies an outcry or extreme excitement, and should be reserved for unique circumstances.

The exit is to your right!

Off with his head!

A final note about exclamation points: when you do use them, remember that you need only one of them. Not two, not five, not seven. One.

Thursday, 12 November 2015

Here’s Your Ultimate Sunday Night De-Stress Playlist

There’s a gentle balancing act in calibrating a mellow playlist, say for the Sunday evening before a hectic workweek.

Cue up too many happy songs and the result can feel saccharine. Too many sad ones will just leave you depressed. Jams that get you moving are fun when you’re going out, but tonight you’re staying in. Then again, you need something with a pulse: you’re not winding down for bed quite yet.

As the sun sets on your weekend and you curl up, perhaps to read or do a little writing, we’ve got you covered. Here’s our take on a relaxing Sunday night playlist.

Start with an old-timey vibe

What says “It’s okay, you’re right where you’re supposed to be” more plainly than the sun-dappled voice of Van Morrison?

Classics like “Sweet Thing” kindly refrain from jerking your attention or ensorcelling your dancing shoes, but the track’s layered strings reward attentive listening, if that’s your thing.

What follows is a meandering instrumental cut by Willie West. Instrumentals will be a recurring theme on this playlist. That’s because it’s often easier to read or write when the part of your brain that handles words isn’t also being barraged with lyrics.

The tale of Donnie & Joe Emerson is a heartening one for creative dreamers. The young Washington farm boys’ self-produced 1979 album was initially an expensive flop. But when it was rediscovered in 2008, it became critically lauded—and was eventually reprinted.

Rounding out our old-school quartet is Billy Fury:

The track’s playful bassline again stops short of forcing you to dance, but it might just put a smile on your face.

Zone out

Shifting gears, the warm samples of this Land of the Loops mix chart our path toward more electronic fare. It’s a pleasant balance of placid and wistful that leaves plenty of room for the mind to drift.

There’s just one word for this jam by English producer Forest Swords: hypnotic. Your humble blogger is frequently known to write with his phone in airplane mode and a Forest Swords record like Dagger Paths or Fjree Feather on the turntable.

Hewing still to instrumentals, we turn next to a recent collaboration by Louisiana producers Suicideyear and Outthepound. Though he’s known for working with rappers, Suicideyear’s careful blends of synth and 808 are often just right to quiet a restless mind.

We conclude our instrumental run with post-rock majesty. This Will Destroy You’s Young Mountain was recently reissued for the album’s tenth anniversary, and patiently building tracks like “Happiness: We’re All In It Together” hold up beautifully.

Transcend

The haunting voice of the late Patricia Keenan shepherds us into the final movement of our playlist. A departure from Broadcast’s noisier tunes, “Tears in the Typing Pool” is a memorable work of understated sadness.

After two decades apart, the English shoegaze outfit Slowdive reunited in 2014, and is poised to release a new album this May. The gently swelling teaser single, “Sugar for the Pill,” is the kind of song to carry you through whatever tribulations Monday might hold.

Colleen Green knows a thing or two about anxious nerves, as evidenced in tracks like “Deeper Than Love,” her arresting meditation on a fear of intimacy. That makes the conclusion to her 2015 album, I Want to Grow Up, all the more remarkable: “Whatever I Want” finds Green feeling unencumbered, just like you want on a Sunday night.

Finally, before she became the guitarist for the house band on Late Night with Seth Meyers, Marnie Stern was known for shredding.

Stern’s resplendent fingerwork is in effect on “The Things You Notice,” a lovely paean that leaves us ready to take on the workweek.

Wednesday, 11 November 2015

6 Fictional Presidents Who Were Great Communicators

Happy Presidents’ Day! On this day when the United States honors their commander in chief, we thought it would be fun to look at the fictional portrayals of this office throughout pop culture history. We’ve found that many presidents from books, television, and film were excellent orators, and some may have surpassed even the most loquacious POTUS of their age. Here are some of our favorites, and we want to hear yours in the comments.

1 President Jed Bartlett

President Bartlett will always have a warm place in the American television universe as a warm, reasoned leader. Aaron Sorkin, creator of The West Wing, created the “walk and talk,” which President Bartlett executed beautifully throughout the series. With Sam Seaborn’s help, he also was a powerhouse of an orator, with several powerful addresses to the (fake) American people on the importance of democratic freedoms.

2 President Douglass Dilman

via GIPHY

You can’t argue with James Earl Jones’s powers of speech, and his powerful portrayal of the first (fictional) black president is powerful. The scene in which his character has his first press conference is especially powerful, and shows the understated power of President Dilman’s oration.

3 President Mackenzie Allen

Who doesn’t love a good presidential drama (that’s heavy on the drama)? The first (fictional) female president was also a very direct, occasionally blunt straight shooter.. Geena Davis’s no-nonsense approach to communication should be a model for straight-talkers everywhere.

4 President Thomas J. Whitmore

This speech has become so famous with sci-fi fans that its only near rival is a similar speech from Armageddon, which pales in comparison to President Whitmore’s gravitas. Although the president is not the main focus of Independence Day, he is quite the motivator.

5 President Francis Underwood

via GIPHY

Although Kevin Spacey’s president in House of Cards is undoubtedly diabolical, he’s also great at communicating with an audience. Whether he’s making a speech to accept a presidency he wasn’t elected to or breaking the fourth wall to address his Netflix viewers, President Underwood can command a room.

6 President David Palmer

President Palmer’s voice is one of the most authoritative on this list, and his question, “Is my voice shaking?”, will give you chills. Although 24 skews dramatic, the level of “candor and clarity” Palmer keeps throughout the series is impressive.

Who are your favorite fictional world leaders? Post your favorites in the comments below.

Here’s How to Write a Blog Post Like a Professional

You sit down. You stare at your screen. The cursor blinks. So do you. Anxiety sets in. Where do you begin when you want to ...